Educator Portofolio: Instructions


Authors: Maryellen Gusic, MD; Latha Chandran, MD, MPH; Constance Baldwin, PhD; Dorene Balmer, PhD; and Donna D'Alessandro, MD.; and the Ambulatory Pediatric Association's Educational Scholars Program Curriculum Planning Task Force.

This tool is a template for creating a developmental Educator Portfolio (EP). It is designed to help you plan and reflect upon your career as an educator. It is not intended to be submitted as a “high stakes” EP for a promotion review. The precise format, length, and content of a formal EP differ from institution to institution. Typically, a high stakes EP is considerably shorter than a developmental EP, and includes more summarized information. However, the information that you collect systematically, using this template, will provide all the information normally required for an EP to accompany a formal promotion package.

The following websites include ideas, examples, and references:

Your EP is an individual statement of the strengths of and innovations in your educational efforts. It should reflect your personal skills and accomplishments. Therefore, 1) complete ONLY those parts that pertain to your educational activities, and 2) plan to modify your EP, with addition of new sections, over time (e.g., yearly). This is what makes it a developmental EP.

An Educator Portfolio (EP) will help you document your major teaching activities and their results. The purpose of this activity is threefold:

  • A developmental EP will help you gain a broad perspective on your educational activities, plan strategically, track your evolution as an educator over time, and reflect on your experiences.
  • Your EP is a critical tool to help you achieve promotion and advancement as an educator. All educators need to learn how to plan and "market" their work, so they can attain status and visibility among their academic peers.
  • For your institution, your EP, along with your CV, will be a key source of information on your career as an educator. It will document the quality of your educational contributions, so your employers can judge the institutional value of your work and its importance in the broader field of education.

Your developmental EP will be invaluable when used as a tool to create your high stakes EP, when the time arrives. It can be used to apply for promotion/tenure, new jobs, teaching awards, or educational grants. For these applications, you will probably want to add a summary of each EP section or the EP as a whole.

Keeping your EP current and complete is highly recommended, so you have a trustworthy master file of all your work to choose from, when you want to create a high stakes EP for a specific purpose. We recommend a yearly revision of your EP. Many important documents (e.g. learner and peer evaluations) will exist no where except in this personal file that describes your work.

Educator Portfolios are not used at every institution, and they are still a “work in progress” at a national level, so we expect to make improvements in this developmental EP template over time.
We welcome your suggestions for improvement: : contact Constance Baldwin,


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In 1-2 pages, describe your approach to education and the principles that underlie your teaching. For example, you might discuss your personal theory of learning, characteristics of a good teacher and a good learner, your view of the roles and responsibilities of students and teachers, the aims of instruction and how these might change under different conditions, or environmental factors that promote or impede learning. This statement should spring from careful reflection on your educational strengths and practice. Illustrate your principles with examples from your own teaching, to show how they are related.

If you find this statement is difficult to write, look at examples on some of the websites listed on the previous page.


This list might include both aspirations for achievement and plans for learning and growth, ideally linked together. Keep the list brief and focused. Consider discussing your goals with your mentor(s).


As you develop your EP over the years, your philosophy statement and goals list offer a good opportunity to reflect on the distribution, quality and quantity of your educational activities and contributions. This reflection might include examining your philosophy in relation to the evidence of your educational efforts, and considering ways to enhance your scholarly productivity and impact.



Each of these components is likely to be included in the portfolio of a veteran teacher, but you are unlikely to develop activities in all areas from the start of your career. Complete only those parts that are relevant to your work. If necessary, invent a new category to fully describe all your major educational contributions. No two careers are identical.

Your EP should convey to reviewers the quantity, quality, and scholarly nature of your educational work. Look through the template and decide in which sections your past and current educational activities belong. You may compile information for all sections, or concentrate on one or two areas.

The final page of this template provides a systematic approach to describing scholarship in education that can be used to complete any of the five components of the template. Use whatever parts apply to your work. If your EP does not address educational scholarship, think about how to develop this critical part of your career in the future.

This template is designed for you to update your EP on a regular basis. As you work on your EP, think about any new areas you would like to be able to add to it over the next five years . This reflection will help you refine your five-year goals.

For questions, contact Constance Baldwin, email:



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