Resources and Materials
The APA Board of Directors provides operational guidance and oversight for Regions. Please review the APA Region Handbook to learn more about how regions provide a valuable venue for membership to network with geographically-based colleagues, and to work towards goals that will benefit the membership of the APA at large.
Funding/Budget
- The APA will provide an annual stipend of $300 plus $5 per APA member of the Region to provide baseline support for the Region meeting.
- This funding can be used to offset deposits and bills for general meeting operations including site fees and catering.
- All Region-generated bills must be submitted to the APA National Office for payment.
- Unused funds do not carry over from one year to the next.
- Unusual expenses over the baseline may be submitted to the Board for special consideration but require pre-approval. The remainder of expenses for the region meeting should be derived from fees paid by attendees.
The APA office offers financial tools that can be utilized by chairs. For more information, please email the APA national office with the subject line: Region Meeting Budget Tools.
All questions regarding this funding can be directed to the APA staff member for regions. We recommend contacting the APA staff person if you are unsure whether a specific item can be covered with Region funds.
Region Meeting Information
Region Chairs must review the APA’s Regional Meeting Standards to prepare for upcoming meetings.
These guidelines include: Mandatory agenda items, Meeting materials, Keynote guidelines/tips, Research abstract presentations/posters, Networking lunch, Themed workshop, Registration, Timeline
1. Agenda items
- APA President Intro/PowerPoint
- APA Research network info
- Update on any recruitment of APA scholar programs/awards
2. Meeting materials
- Table cloth (obtained from APA central office)
- APA Membership info
- Flyers (if needed)
- APA Lanyards
- Badges – cardstock and badge holders
- APA Folders
- APA Pens
3. Keynote guidelines/tips to selecting a speaker
- Region Chairs can choose their theme (APA Board of Directors can give provide categories or direction, if necessary)
4. Research abstract presentations and posters
- Timeline for abstracts (see below)
5. Lunch with a networking activity
- Career theme tables (senior mentors are identified for different themes)
- Speed mentoring
- Solicit written works in progress from trainees and allow them to get input from the meeting attendees over lunch.
6. Workshop
- Must adhere to selected theme of meeting.
7. Registration
- Registration Rates: To expand on standards, the APA now has price ranges for meeting attendees. These are wide ranges, as some regions are a one-day event, others are multi-day.
Contracts
- APA staff will manage any site/hotel and/or catering contracts.
- Any region chair who signs contracts are not legally binding. Contracts need to be signed by APA staff.
The APA has set registration prices. The set prices make the meeting easier to support and make the regional meeting rates costs equitable.
| Member | 1 day | 2 days |
| Student | $35 | $50 |
| Trainee | $60 | $85 |
| Faculty | $170 | $250 |
| Non-Member | 1 day | 2 days |
| Student | $35 | $50 |
| Trainee | $85 | $135 |
| Faculty | $190 | $285 |
| Other | $135 | $195 |
There are not discounted rates for Abstract Presenters and Workshop hosts.
For information about Keynote/Plenary/Invited Speakers rates please email the APA national office.
A guide for how far in advance of the meeting certain tasks should be requested to ensure the APA team can best assist in planning
| Task | Time frame from date of meeting |
| Open registration | 3-4 months |
| Open abstract submission site | 3 months |
| Deadline for abstracts | 2.5-3 months |
| Review abstracts | 2-2.5 months |
| Select abstracts | 2 months |
| Notify abstract presenters | 1.5 months |
| Finalize program | 1 month |
| Registration to close | 2-3 weeks |
Mailchimp templates (please contact Bailey if you’d like to access these):
- Registration notice
- Save the Date
- Call for Abstracts
Plain text email templates