Guide To The APA Travel Expense Report for New Century Scholars
Filling out the Report
- Per APA accounting policies it must be an itemized receipt. We cannot accept non-itemized receipts, bank statements, credit card statements or transaction records.
- If you do not have a copy of the itemized receipt, please contact the location. You can often receive a digital copy of the receipt.
- Enter your charges into the expense report in chronological order.
- Scholars have $75 (USD) per day for food. If total food costs for a day exceeds the limit you be reimbursed a flat rate of $75.
- Double check that there is a receipt for every charge listed on the Travel Expense Report.
- If any expense listed in the report does not have a corresponding receipt it will be removed from the reimbursement calculation.
PAS 2024: Please use the 2024 version of the expense report. Since PAS was in Canada this year reimbursements will be affected by the currency exchange rate. As a result, there is an added step this year. For each transaction, please indicate if the charge was in USD or CAD. Please enter this information in column L (highlighted in green).
The reimbursements for items purchased in Canda will be calculated back to USD by the APA team. Do NOT calculate CAD back to USD.
NCS Program Expense Form Upload (Toronto PAS)
Please use to submit expense report and receipts from PAS 2024.
-Upload your Receipts in chronological order/the order they are listed on your Travel Expense Report.
-Please submit the receipts as PDFs, JPGs, or PNGs